Change of Name Certificate Access Policy

Type of Access

Applicant

Specific requirements

Family access

Person named in the certificate
(registered person) (must be 16 years of age or over)

--

Parent

If the child is 18 years of age or over consent is required from the person named in the certificate

Non-parental custodian or guardian

Document establishing custody or guardianship and consent of the person named in the certificate if they are 18 years or over

Spouse, brother, sister or grandparent

Restricted, unless the applicant can provide:
Written authority from the person named in the certificate
evidence that the person is deceased
evidence that the certificate is required for some legal right or entitlement

Deceased estate matter

Executor or administrator
Public Trustee

Application must be on business letterhead, or must show evidence of applicant's executor, administrator or trustee status

Welfare

Government or non-government welfare agency

Application must be on business letterhead and must be acting in the interests of or with the written authority of the person named in the certificate

Court - state or federal

--

Application must be on court letterhead or court order provided

Law enforcement

Any Government body dealing in law enforcement, eg police, Anti-Corruption Commission, courts etc

Application must be made on business letterhead and must be made in pursuance of an investigation or preparation of a prosecution or pursuant to a valid warrant or court order
Does not include debt collectors or private investigators

Medical access

Medical organisations or government body requiring to contact persons with a potentially life threatening medical condition

Applications must be made on letterhead and referred to Registrar for consideration
For general medical research enquiries refer to Registrar for consideration

Government bodies - statutory access

Any government body having right of access under Federal or State legislation e.g. Child Support Agency, Centrelink, Department for Community Development

Application must be on business letterhead or approved form, eg Child Support Agency Verification form

Solicitor

--

Application must be on business letterhead and solicitor must be acting for a person entitled to access under ‘Family access’ or access for ‘Deceased estate matter’ and subject to the same requirements

Other agent (including consulates)

Any person with written authority from the person named in the certificate or a person entitled to the certificate as identified in this policy document, or
power of attorney

Identification documents of the person named in the certificate or other person entitled to the certificate as identified in this policy document also required.

Documentary evidence of power of attorney required